Smartsheet vs Openproject
OpenProject is the stronger fit for organizations prioritizing open-source licensing, self-hosting, data control, and conventional or agile project management. Smartsheet remains the safer choice for organizations that depend on its broader suite—particularly no-code applications, digital asset management, or AI-assisted work—because equivalent OpenProject coverage is not documented in the supplied sources. The main
Decision guide
The practical reasons to choose either option, based on documented capabilities.
Choose Openproject if
- Organizations required to run project-management software on their own infrastructure
- Teams managing portfolios, Gantt schedules, tasks, roadmaps, or agile boards
- Teams needing resource allocation, availability planning, and workload balancing across projects
Stay with Smartsheet if
- No-code work applications, digital asset management, or AI-assisted analysis are required; equivalent OpenProject features are not documented
- Existing workflows depend on Smartsheet-specific automation or integrations that have not been mapped to OpenProject
- A direct Smartsheet migration path is required; the supplied sources document no Smartsheet importer or compatibility process
Deployment and operations
OpenProject is GPL-3.0 software written primarily in Ruby. Its free Community Edition is self-hosted, while Enterprise is offered on-premises or as a hosted cloud service. The vendor says self-installation requires Linux or Mac experience and provides installation guides and documentation. The supplied facts do not establish Docker or Kubernetes support. Self-hosters must plan for operational maintenance and upgrades; the README states that OpenProject is updated regularly.
Feature fit
What Openproject covers
- Project and portfolio planning
- Task tracking and team collaboration
- Dashboards and progress reporting
- Resource planning and allocation
- Workflow configuration
- Application integrations
What’s different or missing
- No documented Smartsheet importer
- No documented no-code app builder
- No documented digital asset management
- No documented AI-assisted intelligence
Project snapshot
- GitHub stars
- 15,859
- Contributors
- 401
- Language
- Ruby
- Last commit
- Aug 15, 2026
- Latest release
- Aug 13, 2026
Categories: Customer Feedback, DevOps, Business Intelligence, Customer Relationship Management, Project Management, Task Management, Digital Whiteboards, Workflow Automation, Knowledge Management, Document Collaboration, Calendars & Scheduling
Sources and editorial review10 linked sources
Public documentation supports this comparison. Automation assists collection and classification; editorial standards and corrections remain the responsibility of Kris.
OpenProject is a web-based open source project management software for teams and organizations that require transparency, flexibility, and data sovereignty.
readme · github.comManage projects, portfolios, products, tasks, bugs, agile workflows, roadmaps, and team collaboration in a single platform.
readme · github.comProject planning and scheduling with Gantt charts
readme · github.comIntegrations: Nextcloud, XWiki, GitHub, GitLab, and more
readme · github.comDownload OpenProject and get started with the self-hosted Community edition.
readme · github.comManage projects, portfolios, products, tasks, bugs, agile workflows, roadmaps, and team collaboration in a single platform. OpenProject can be self-hosted and is designed for organizations looking for an open source enterprise-ready alternative to tools such as Jira, MS Project, Monday, Asana, YouTr
verdict · github.comPlan and allocate resources across projects based on availability and capacity. Balance workloads and identify overallocations before they impact delivery.
shared feature · openproject.org**Community Edition**, free of charge: Download OpenProject and get started with the self-hosted Community edition. If you want to run an instance of OpenProject in production (or for evaluation), refer to our in-depth [installation guides](https://www.openproject.org/download-and-installation/).
deployment · github.comOpenProject is licensed under the terms of the GNU General Public License version 3.
deployment · github.comThe Enterprise on-premises offers you professional support, Enterprise add-ons and security features for your self-hosted OpenProject. This OpenProject edition requires Linux or Mac experience to install it on your own infrastructure.
deployment · openproject.org
